Please read these Terms of Service ("Terms") carefully before using the BingoBooks software platform ("Service") operated by BingoBooks LLC, a Colorado limited liability company ("we," "us," or "our"). By creating an account or using the Service, you agree to be bound by these Terms. If you do not agree to these Terms, do not use the Service.
BingoBooks is a cloud-based compliance and recordkeeping platform designed to assist licensed charitable bingo and raffle organizations in completing regulatory filings required by state gaming authorities, including but not limited to quarterly, monthly, and session-level reports required by the Colorado Secretary of State.
The Service includes data entry tools, automated form calculations, exportable compliance reports, and related features as made available from time to time. The Service is provided on a subscription basis subject to these Terms.
The Service is intended exclusively for use by licensed charitable gaming organizations as defined and licensed under applicable state law. By registering for an account, you represent and warrant that:
BingoBooks LLC reserves the right to suspend or terminate any account that does not meet these eligibility requirements or that is found to be used for any purpose inconsistent with licensed charitable gaming operations.
To access the Service, you must create an account by providing your organization's name, license number, a valid email address, and a password. You are responsible for maintaining the confidentiality of your account credentials and for all activity that occurs under your account. You agree to:
You are solely responsible for all data entered into the Service under your account. We strongly recommend maintaining independent backups of any compliance data.
BingoBooks is offered under tiered monthly subscription plans ("Starter," "Standard," "Pro," and "Unlimited," or as otherwise described on our website). Each plan includes a defined set of features and session limits as described at www.bingobooks.com. We reserve the right to modify plan features and pricing with advance notice as set forth in Section 11.
All subscription fees are billed monthly in advance via Stripe, our third-party payment processor. By providing a payment method, you authorize us to charge the applicable subscription fee at the beginning of each billing period. All fees are stated in U.S. dollars.
We may offer a free trial period for new accounts. A valid credit card is required to initiate a free trial. If you do not cancel before the trial period ends, your payment method will be charged the applicable subscription fee at the start of the first billing period.
All subscription fees are non-refundable except as required by applicable law. If you cancel your subscription mid-period, you will retain access to the Service through the end of the current billing period, after which access will be suspended.
If payment fails, we will attempt to notify you via the email address associated with your account. We reserve the right to suspend access to the Service until outstanding amounts are paid.
You may cancel your subscription at any time through your account settings or by contacting support@bingobooks.com.
Upon cancellation, your account will transition to a read-only state at the end of the current billing period. All data entered into the Service will be retained indefinitely in read-only format so that you may access historical compliance records. Active data entry and new session creation will be disabled.
You may request permanent deletion of all your account data at any time by submitting a written request to support@bingobooks.com. We will process deletion requests within thirty (30) days. Deleted data cannot be recovered.
You agree not to use the Service to:
Violation of this Section may result in immediate suspension or termination of your account without notice and without refund.
BingoBooks is a tool designed to assist in preparing regulatory filings. The calculations, reports, and outputs generated by the Service are based on data you enter. You are solely responsible for the accuracy and completeness of all data you input into the Service, and for independently verifying that any regulatory filings prepared with the Service comply with applicable law before submission to any government authority.
BingoBooks LLC does not guarantee that the Service will produce accurate regulatory filings in all circumstances and expressly disclaims liability for any penalties, fines, or regulatory consequences resulting from incorrect, incomplete, or untimely filings. Nothing in the Service constitutes legal, accounting, or compliance advice.
The Service, including all software, code, designs, logos, text, and documentation, is owned by BingoBooks LLC and protected by applicable copyright, trademark, and other intellectual property laws. These Terms grant you a limited, non-exclusive, non-transferable license to access and use the Service for your organization's lawful internal purposes during your subscription period.
You retain ownership of all data you enter into the Service. By using the Service, you grant us a limited license to store, process, and display your data solely as necessary to provide the Service to you.
BingoBooks is a registered trademark (or pending registration) of BingoBooks LLC. You may not use our name, logo, or trademarks without our prior written consent.
THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT. BINGOBOOKS LLC DOES NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS. YOUR USE OF THE SERVICE IS AT YOUR SOLE RISK.
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, BINGOBOOKS LLC AND ITS MEMBERS, OFFICERS, EMPLOYEES, AND AGENTS SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF DATA, REVENUE, OR PROFITS, ARISING OUT OF OR RELATED TO YOUR USE OF OR INABILITY TO USE THE SERVICE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
IN NO EVENT SHALL BINGOBOOKS LLC'S TOTAL LIABILITY TO YOU FOR ALL CLAIMS ARISING FROM OR RELATED TO THE SERVICE EXCEED THE GREATER OF (A) THE TOTAL SUBSCRIPTION FEES YOU PAID TO US IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM, OR (B) ONE HUNDRED DOLLARS ($100).
We reserve the right to modify, suspend, or discontinue any part of the Service at any time. We will make reasonable efforts to provide advance notice of material changes.
We may update these Terms from time to time. If we make material changes, we will notify you by email or by posting a notice in the Service at least thirty (30) days before the changes take effect. Your continued use of the Service after the effective date of revised Terms constitutes your acceptance of the changes.
BingoBooks LLC may suspend or terminate your account at any time for violation of these Terms, non-payment of fees, or for any other reason at our sole discretion, with or without notice. Upon termination for cause, your right to access the Service ceases immediately. Sections 7, 8, 9, 10, and 13 survive termination.
These Terms shall be governed by and construed in accordance with the laws of the State of Colorado, without regard to its conflict of law principles. Any dispute arising from or relating to these Terms or the Service shall be subject to the exclusive jurisdiction of the state and federal courts located in Colorado.
These Terms, together with our Privacy Policy, constitute the entire agreement between you and BingoBooks LLC with respect to the Service and supersede all prior agreements and understandings. If any provision of these Terms is held to be unenforceable, the remaining provisions will continue in full force and effect. Our failure to enforce any right or provision of these Terms will not be deemed a waiver of such right or provision.